Build staff rotas with bookings, not guessing.

Rota software that builds shifts against tomorrow's covers, not last week's average night. Clock-in, availability and holiday all live in one staff app.

Start free trial See how it compares

£39 per venue, per monthUnlimited staffAI rota builder included

One flat price, however many staff you hire.

Most rota tools charge for every user you add, so the bill grows each time you hire. Taybl is one subscription for the whole venue.

Rotas built with no connection to your actual bookings.
Staff costs you only see after the shift.
Availability and holiday requests chased by text.

What rota software costs

Monthly price for a typical 15-staff venue, August 2026

Taybl

£39

RotaCloud

£45

Planday

£45

TimeTally

£45

Deputy

£53

When I Work

£60

Taybl is one flat price for unlimited staff, so the gap widens with every hire. The others charge per user.

Per-user prices multiplied by 15 staff, matching the Taybl price calculator, August 2026.

One price. Unlimited staff.

£39/ month

Per venue. No per-user fees, no minimum term and nothing to add.

Unlimited staff
No per-user fees
Free onboarding

Everything you need to schedule, included

Weekly rota building
Shift notes and patterns
Bookings integration
Holiday requests and accrual
Leave records
Clock-in and clock-out app
Recurring and one-off availability
Shift swaps
AI rota assistant
Forecasting
Timesheet approvals
Live wage percentages
CSV payroll export and Xero, Sage and QuickBooks integrations

Taybl Rotas£39 / month

Rotas + Bookings£99 / month

Rotas + Food Safety£79 / month

Rotas, Bookings and Food Safety£139 / month

Optional extras are listed on the pricing page. First two months are half price when you take all three core apps.

Rota builder

A rota that builds itself around your bookings.

See forecast covers above every shift, publish in a tap, and let the AI builder draft the week for you to adjust.

Covers beside your shifts, so you staff to booked demand.
An AI rota builder using bookings, availability, contracted hours, history and weather.
Live wage cost as you assign shifts.
Drag and drop, with templates and copy-week.

Rota · Weekly builder

Saturday · 81 coversForecast from bookings

Holiday and leave

Holiday and leave, without the texts.

Staff check their allowance and request leave from their phone. You approve or decline in a tap, and the rota updates itself.

Allowances tracked automatically with accrual built in.
Requests in one list that needs a decision.
Shift swaps between equally skilled colleagues, with your approval.
Notes and reasons kept against each request.

Rota · Holiday and leave

Needs a decisionApprove or decline in a tap

Availability

Know who can work, before you build.

Staff set recurring and one-off availability in the app, and you see it live in the rota builder and on one team grid.

Recurring and one-off availability set by the team.
Live availability shown while you build the rota.
A daily briefing for staff, with a note from the manager.
Unavailable days flagged before you assign a shift.

Rota · Staff availability

One team gridWho can work, any day

Time and payroll

Timesheets that build themselves.

Staff clock in against their scheduled shifts, geofenced to the venue. Actual hours feed wage reporting with no re-keying, and export to payroll when you are ready.

Rostered against actual hours side by side.
Exceptions flagged and approved in one click.
CSV or Excel export, or Xero, Sage and QuickBooks integrations.
A live Who's on shift view on your dashboard.

Rota · Payroll export

Approved hoursStraight to payroll

Everything the team needs, in one app.

One staff app for clocking in, checking the rota, asking for holiday and swapping shifts. Nobody chases a group chat.

Clock in and outGeofenced, so you know the team is on site.
See your shiftsPublished rotas, shift notes and changes, all in one place.
Swap and ask for leaveRequest holiday and swaps from a phone, with manager approval.
Set availabilityRecurring and one-off, so rotas start from what people can do.

The Taybl staff app showing a clock in card and the checks due now

Bookings, rotas and payroll, one system.

Tomorrow's covers sit beside tomorrow's shifts, and the hours the team work flow on to payroll without re-keying.

Staff availability

Staff set when they can work, and you see it live.

Rota builder

Covers from your bookings sit above every shift.

Payroll export

Approved hours export as CSV or to Xero, Sage or QuickBooks.

Post your first rota this week.

Start from a template and publish the first week in minutes.

Set up your team

Add team members, roles, skills, holiday entitlements and pay rates, then build the first week from a template.

Daily use

Staff check shifts and clock in through the app. Managers adjust in real time, and everyone is notified of changes.

Oversight and reporting

See wage cost as a percentage of sales per venue, and export timesheets to payroll as CSV or through an integration.

How Taybl compares.

We would rather be upfront about it. If something you rely on is missing, tell us.

	Taybl	RotaCloud	Planday	Deputy
Pricing and terms
Price for a 15-staff venue	£39	£45	£45	£53
Pricing model	Flat, unlimited staff	Per user	Per user, min 5	Per user
Onboarding fee	Free	Free	Free	Free
Minimum contract	None	None	None	£20 a month min spend
Building the rota
Drag-and-drop builder, templates and copy-week
Roles, skills and pay rates on shifts
Publish with app push plus email and SMS alerts
Shift swaps and open-shift claiming
Staff availability and unavailability
Holiday requests and allowance tracking
Working-time and rest-break warnings
Multi-venue scheduling
One-click AI auto-fill of shifts
Time, attendance and pay
Clock in and out, mobile GPS or fixed terminal	Included	Paid add-on
Timesheet approval
Overtime and lateness tracking
Payroll export (CSV)
Direct payroll-software integration	Xero, Sage, QuickBooks
Cost and insight
Live wage cost as you build the rota
Budget per rota or department
Labour cost as a percentage of revenue
Sales pulled from your POS
Attendance, lateness and no-show reports
Team and apps
iOS and Android apps
Team messaging and announcements
Staff document storage
Custom roles and permissions
The unified-system advantage
Each day shows the covers actually on the books, by the hour
Projected covers, takings and labour percentage per day, each with a plain-English reason
Upcoming marketing campaigns automatically raise the demand forecast
The person you rota, who clocks in and who is assigned tasks is one record
Bookings, menus, compliance and maintenance run off the same staff list and login

Per-user prices are shown for a typical 15-staff venue and match the Taybl price calculator, August 2026. RotaCloud, Planday and Deputy can connect a separate booking system or POS by API or Zapier; in Taybl that data is native.

Questions, answered.

What is Taybl Rotas?

Staff scheduling software for hospitality, with rotas, leave, swaps, clock-in and timesheets in one app, planned against booking forecasts.

Is it an alternative to RotaCloud, Deputy or Planday?

Yes. It covers the same basics and adds a native link to your bookings.

How does booking-based forecasting work?

Confirmed and predicted covers from the Bookings app feed the rota, showing expected demand for each service.

Does it handle clock-in and timesheets?

Yes. Timesheets build from the gap between scheduled and actual hours, and managers approve the exceptions.

Can staff request holiday and swap shifts?

Yes, from their phones, with managers approving or declining.

Does it export to payroll?

Yes, for a payroll provider or accountant. Integrations include QuickBooks, Sage and Xero.

Is there an AI rota builder?

Yes. It drafts a schedule from forecast demand, availability, contracted hours and roles, which managers then edit.

Can I see staff costs while building the rota?

Yes. Projected wage cost updates as shifts are assigned, including against forecast revenue.

How many users can I add?

Unlimited, on every plan, at no extra cost.

Publish your first rota this week, for free.

Try every feature for 14 days. We'll help you add your team and build the first week on a free 2-hour onboarding call.

14 days, every featureFree 2-hour onboarding callUnlimited staff, no per-user fees